Standing Rules

The Fiscal Year of operation of the organization shall be May 1^st through April 30^th. Requests for reimbursement and/or payment of all expenses incurred during any Fiscal Year must be submitted to the Treasurer, accompanied by authenticating vouchers, no later than April 1 of the Fiscal Year in which they were incurred, and pain no later than April 30^th of that year.

Any anticipated overage of 15% of the approved budget figure for any expense must be approved by the Board prior to expenditure.

All advertising and publicity for the Association must include the words: Carnival Association of Long Beach, Inc.”

Contributions to the Daughters of Charity Scholarship Fund will be made annually as follows:

$250.00 for Past Royalty or Past President, upon their death.
$100.00 for each Life Member, upon their death.
$50 for each Active Member, upon their death. (Active Member means the deceased Member was listed on the Membership Roster at the time of their death). If the deceased Member holds any combination of the above requirements, the maximum donation will be $250.00. Donations are to be made after May 1^st of each year.

Annual Membership Dues shall be as follows:

Membership shall be $15.00 per person.
Honorary and Life Members: no dues.

(Amended 7/8/91)

Only Members of CALB shall have the authority to solicit ads.

The Pastor of St. Thomas Church shall be the Honorary Chairman of the Board of Directors.

The Pastor of St. Thomas Church and the Principal of St. Thomas Elementary School shall be Honorary Members of the Candidate Selection Committee.

The reigning Royalty: King, Queen, Grand Duke and Grand Duchess, shall be exofficio members of the Board of Directors with full voting rights during their reign.

(Amended 8/12/94)

The CALB Treasurer shall be covered by Fidelity Bond in the amount of $25,000.

Installation of Officers shall be held no later than the 2^nd Saturday in May.

The President shall, no later than the August Board meeting, appoint the following Special Ball Committee for purposes of staging the Ball and Tableau:

Ball Floor Chairman
Ball Decorations Chairman (stage)
Theme and Court Costume Chairman
Regal Consultant
Ball Ticket Chairman (Reservations)
Master of Ceremonies
Ball Program Chairman
Table Decorations

Doubloon/Favors Chairman:

Shall be responsible for submitting an artist’s sketch in keeping with the chosen theme, to the Board for Approval at the August meeting.
Shall order the required amount of Favors as determined by the Board in time to receive them by January 1^st.
Shall be responsible for the safekeeping, sale and distribution of all Favors, including complimentary Favors and shall keep an accurate accounting of same.
Shall collect and deposit all monies from Favor sales and shall report on Favor sales at the Annual Meeting in April.
Shall reserve specified number of Favors to be presented to patrons at the Annual Ball and shall assure that there Favors are presented in the proper manor, and shall reserve the proper number of Favors as determined by the Board. He shall also be responsible for assuring that these Favors are distributed as specified.

The Association shall furnish, free of charge, Favors for Parade use and publicity purposes to the following:

King, Queen, Grand Duke and Grand Duchess
Dukes and Maids
Parade Grand Marshall
Parade Captain
President
St. Thomas School Kindergarten Students (Krewe of Wrecks)
Ball Captain

The Association shall provide the current year’s Favors to CALB Royalty or their designated representatives attending the Reciprocating Carnival Balls to be presented to their Royalty. The Association shall provide Favors each year to be presented to the CALB Royalty by the President at the Annual CALB Coronation Ball. The Doubloon/Favors Chairman shall hold a maximum of twelve (12) Favors for this purpose.(Amended 3/8/94)

15. The word “gambling” and pictures of any type of device associated with gambling may not be used in any advertising or publicity. Raffle and admission tickets shall not use the word “Donation”. All events requiring printed tickets MUST use one of the following: “Purchase prince”; “admission” or “fee”. All events using a gratuity collection shall state the following: “Thank you for your monetary gift” or “Thank you for your support”.

16. All advertising and publicity for the Team or Teams must include the name of the team (i.e. Smith/Jones Team A) and the words “Carnival Association of Long Beach Inc.”.

17. The Association may provide up to $300.00 to each Queen Candidate based on New Year’s Eve event proceeds. (Amended 3/8/94)

18. Competition between Team or Teams shall consist solely of fund-raising events and sale of advertising space in the Ball program, excluding any type of activity contrary to the laws of local, state and federal government.

19. Each King/Queen Candidate, as selected by the Candidate Selection Committee, shall choose a King/Queen Candidate and Team Captain, and shall notify the Candidate Selection Committee of their choices as soon as possible. The Royal Candidates and Team Captain shall be presented to the Board of Directors at the first Board Meeting following their selection. (Amended 3/8/94)

20. In the event of two teams the two Queen Candidates shall cut cards to determine which team will be Team A or B; high card will be Team A and low card will be Team B. The same cut of the cards shall determine which team will sell the inside front and back covers of the Ball Program; high card shall sell the front inside cover, low card shall sell the back inside cover.

21. The Elected Officers and spouses shall remain neutral pertaining to team activities. An Officer shall be present at each scheduled event. All Elected Officer should be supplied Team Calendars of events. (Amended 1/8/94)

22. As soon as all Candidates and Team Candidates are selected and confirmed, the teams(s) may begin to hold organizational meetings, sell ads and raffle tickets, and hold bottle parties in private homes. Bottle parties held prior to the first scheduled event may not be publicly advertised. Teams may not offer raffle tickets or other items at the New Years Eve Event, other than the distribution of their calendar of events.

23. No team shall hold an event on the same date as the opposing team has a scheduled event. All scheduled events shall be on Wednesday, Friday, Saturday and Sunday.

24. The cleanup following all events on St. Thomas School property shall be the responsibility of the sponsor team. This includes gym, annex, kitchen, dinning room, bathrooms and parking lot. This includes setting up and taking down as well as cleaning of all tables and chairs used at the event. All trash must be bagged and placed in the dumpster. Any infractions reported to the Vice-President and not resolved in the time frame set by the VP shall result in sponsor team being fined $750.00, to be paid to CALB from team profit.

25. The Association shall furnish the following items to each Team Captain, to be signed for and returned at the end of team competition: (Amended 3/8/94)

a. Financial Report Forms.

b. Ad forms and decals.

c. 1 set of Gym/Annex keys

26. The President, with the approval of both Team Captains, shall appoint an Association Ad Chairman no later than the November Board Meeting, who shall be a member not affiliated in any other way to a team. The Ad Chairman will work closely with the two Team Ad Chairman in performing all duties relative to this chairmanship and to insure that all Ad Copies are turned in to the printer by 12:00 noon on the Monday preceding Countdown.

27. Ad space in the Ball Program shall be sold by teams at the following rates:

a. Inside Front Cover: $300.00

b. Inside Back Cover: $200.00

c. Full Page: $150.00

d. ½ Page: $75.00

e. ¼ Page: $37.50

f. Business Card: $25.00

28. No member shall enter a business establishment displaying a current CALB Sticker (decal) for the purpose of soliciting an ad.

29. Any CALB member, representing a team, not adhering to all rules and guidelines of CALB, including harassment or instance on the part of a member selling ads, as well as unsanctioned activities shall result in a fine against the team of the member committing the infraction.

30. A team filing a formal complaint to the Vice President must present documents foundation for said complaint. Failure to present said documented basis for complaint shall be considered a “nuisance complaint”, and the complaining team shall be held liable for dames to the opposing team, and may be fined in proportion to degree of seriousness of the damage as determined by the Executive Board.

31. Any team offering prizes or raffles must have the drawing for the prize and award the prize as advertised. If a Team defaults, the Association will have the drawing, based on the number of tickets sold, make the award, and the value of same will be withheld from the defaulting team’s proceeds at Countdown, prior to the final tally.

32. In the event of two teams, a Countdown of team funds will be held on the Tuesday following the final scheduled team event (time and place to be designated). The King and Queen and Grand Duke and Duchess will be determined according to which team raises the greater total funds. Those present at the actual Countdown, to the exclusion of all others, shall be: President, Vice-President, Recording Secretary, Treasure, Principal of St. Thomas School, Pastor of St. Thomas Church, Team Captains (2), Assistant Team Captains (2), and (2) Security Personnel chosen by the President.

33. The Association shall retain $10,000.00 plus an amount to equal to the funds needed to cover all insurance required by the Catholic Diocese of Biloxi, from the final accounting of funds raised in a season by teams, after expenses, to be used as operating capital by the Association. Ninety (90) percent of the balance of monies raised by the teams shall be donated to St. Thomas School , $1000.00 of which shall be designated to St. Thomas School Cafeteria, and Ten (10) percent to other worthy charitable organizations as defined by IRS Code 501C3. All charitable organization donations made during the year prior to the April annual meeting must be included in final accounting of the 10% donated to other causes. (Amended 7/9/96)

34. The Royal Candidates, with the assistance of their respective Team Captains and Ball Chairman shall choose from 3 to 6 men and an equal number of ladies from amongst their most dedicated team workers to serve as Dukes and Maids of the Court at the Coronation Ball. Dukes and Maids shall be responsible for their respective costume costs. The Royal Court is required to participate in the CALB Parade and the Krewe of Wrecks (kindergarten) Parade. It is the responsibility of the Royal Court member to contact a CALB Board Member if unavailable to participate in an event. Please note: All Court Members, with exception of Royal Pages, must be paid members of this Organization. (See Article III Constitution: Membership). (Adopted 1/9/96)

35. Each Royal Candidate shall choose a child between the ages of 5 and 9 (no exceptions) to serve as Royal Pages in the Tableau and the Long Beach CALB Parade. The parents of the pages shall be responsible for the costumes to be worn by the pages. All pages, as well as any guest under the age of 21 MUST exit the premises immediately following the Tableau (no exceptions) as specified by the MS State Law stated in CALB’S temporary ABC Licenses. This announcement will be made at the end of the Tableau.

36. The Association shall sponsor an Annual Coronation Ball and Tableau, to be held following Countdown on a date set no later than the 2^nd Saturday before Ash Wednesday, at a time and place to be determined by the Board no later than the August Board Meeting. This Ball shall be self-supporting through the sale of admission tickets and shall be included in the annual budget.

37. Ball Captain:

a. Shall be selected by the President no later than the August meeting. Appointed to the Board for the Current year to work with all Ball Chairman.

b. Shall be in Costume, designed by the Court Costume Chairman.

c. Shall ride, in Costume, in the Annual CALB Parade.

d. Shall be over-all coordinator of all aspects of the Ball and Tableau, and shall have the responsibility for insuring all other Ball Committee Chairmen perform their duties and report same to the Board.

e. Shall be responsible for assuring that the following items are ordered for the Tableau:

i. Presidents Plaque

ii. Required number of engraved silver goblets for Royalty.

iii. Required number of engraved silver julep cups for Team Captains.

iv. One (1) engraved silver julep cup for Ball Captain.

v. Wine cooler, tray and champagne for Royal Toast.

vi. King’s Proclamation.

vii. Call-out and courtesy gifts as required.

viii. Any other items for presentation as required.

f. Shall mail call out invitations in a timely and accurate manner.

g. Shall be responsible for adequate and proper seating arrangements, tablecloths, sound and lighting, spotlights, bar arrangements and other related requirements for a successful Ball and Tableau.

38. The Duties of the Ball Chairman and Assistant Ball Chairman shall be as follows:

a. Shall be coordinators of the Ball and Tableau while working with the Ball Captain.

b. Shall be responsible for assuring that the following items are in place for the Tableau:

i. Presidents Plaque

ii. Required number of engraved silver goblets for Royalty.

iii. Required number of engraved silver julep cups for Team Captains.

iv. One (1) engraved silver julep cup for Ball Captain.

v. Wine cooler, tray and champagne for Royal Toast.

vi. King’s Proclamation.

vii. Call-out and courtesy gifts as required.

viii. Any other items for presentation as required.

c. Shall be responsible for adequate and proper seating arrangements, tablecloths, sound and lighting, spotlights, bar arrangements and other related requirements for a successful Ball and Tableau.

d. Shall provide for Court Members back stage prior to the Tableau, not to exceed $75.00. (Amended 3/8/94)

e. Shall perform all other duties relative to this chairmanship and shall assist all other chairmen in matters relative to the Ball and Tableau.

39. Decorations Chairman:

a. Stage Decorations – Shall be responsible for any decorations and enhancements of the stage area that may be required in keeping with the chosen theme, and for coordinating the dates and times needed to prepare and decorate.

b. Table Decorations – Shall give emphasis to the table decorations of the King, Queen, Grand Duke, Grand Duchess, President and Ball Captain; shall be responsible for protection of, return and storage of any and all reusable materials.

c. Shall report to the Ball Chairman and or Assistant.

40. Theme and Court Costume Chairman:

a. Shall provide costume designs, in keeping with the chosen theme, at a meeting no later than the Sunday before Countdown and to assign costumes to the respective court members (6 Dukes, 6 Maids) and to assure that the Executive Board and all Dukes and Maids are present at this meeting.

b. Shall provide assistance to each Court Member regarding fabric, color, etc., related to their costume and assure that the costumes are completed according to their design and intent at the second rehearsal.

c. Shall schedule and conduct 1 rehearsal prior to the Ball and shall inspect costumes on specified date for costume review. At this time Chairman shall distribute Court throws supplied by CALB.

d. Shall design Ball Captains costume and present to the Board at the September meeting.

41. Regal Consultant:

a. Shall be a former King, Queen, Grand Duke, Grand Duchess or President.

b. Shall ensure the following items for the Royal Candidates are available and report same to the Ball Chairman:

i. Orchid for Queens Scepter.

ii. Rose bouquet for Grand Duchess.

iii. Crowns and Tiara.

iv. Royal Scepter.

v. King and Grand Duke Costumes.

c. Regal Consultant shall assure that the above items are complete and in good state or repair when given to the Candidates, and they are returned to the organization no later than five (5) days after the final use of the season. (The Krewe of Wrecks parade.)

d. Shall coordinate the cleaning, storage, repair and safekeeping of all regal articles belonging to the organization until they are turned over to his/her successor.

42. Ball Ticket Chairman:

a. Shall coordinate the sale of Ball Tickets, price to be set annually by the Board. Time, date and place of sale as set by the Board. CALB members shall have first choice of Ball Tickets.

b. Shall be responsible for assuring that no more than one ticket is sold for each seat at each table and shall provide all ticket information to organization members and the public.

c. Shall order a sufficient quantity of printed ball tickets bearing appropriate graphics to include the following:

i. “Doors to ballroom shall be locked from 8:00 PM until conclusion of Tableau”.

ii. “Formal Attired required and strictly enforced”

iii. “No one under the age of 21 admitted”.

iv. “Tickets Non-refundable”.

d. Shall be responsible for collecting and depositing all receipts from sale of Ball Tickets and shall keep an accurate accounting of same.

e. Shall provide complimentary Ball Tickets as follows:

i. President – Two (2)

ii. Royal Candidates and Spouse (if not a court member)

iii. Dukes/Maids (1 each)

iv. Outgoing Royalty (1 each)

v. Invited Guests of the Organization, not to exceed 25 (at the discretion of the Board)

vi. Master of Ceremony (2)

vii. Ball Captain (2)

f. Shall provide adequate number of door attendants at the Ball.

g. Shall provide a printed report to the Board at the first stated meeting following the Ball.

43. Master of Ceremonies:

a. Shall work closely with the Ball Captain and Theme Chairman to assure that he is supplied with all proper information pertaining to the Tableau.

b. Shall perform all duties as Master of Ceremonies such as introductions, Tableau narration, etc., in accordance with the Script and assist the Ball Captain in coordinating the Tableau.

c. Shall assist at rehearsals.

d. May enlist the aid of an assistant who shall become familiar with all duties pertaining to this position and who shall perform in his place should he be unable to attend.

44. Tableau Book Chairman:

a. Shall be appointed no latter than the August meeting and shall be responsible for obtaining an appropriate program cover design theme no later than the September Board Meeting.

b. Shall be responsible to proof final copy and to ensure that adequate copies of the Program Book are printed in order to mail one copy to be mailed to each business full page advertiser and a minimum of 10 copies to be used by the teams the following year.

c. Shall be responsible for the distribution of the Program at the Ball and for returning all excess copies to the organization.

d. Shall assist the printer by providing copy and photos to be included in the program (with the exception of ad copy).

45. Callout favors shall be provided by the Association and shall be the responsibility of the Ball Captain. (If escorts are used, one half the number of Favors shall be designated for escorts)

46. Anyone under the age of 21 at the Ball shall be restricted to guests of New Royalty only. Immediately following the Tableau anyone under 21 must leave the Ballroom.

47. The six (6) tables across the front of the Ballroom (facing the stage) shall be reserved for (1 table each): King, Queen, Grand Duke, Grand Duchess, President and Ball Captain. 1 or 2 tables (according to Court Selection) on either side of Dance Floor shall be reserved for Court Members. First Table on left (facing the stage) shall be reserved for CALB Officers. CALB Officers must RSVP prior to ticket sales. (added 3/8/94)

48. For purposes of publicity and public relations, the Association shall sponsor an Annual Mardi Gras Parade on the Sunday immediately following the date of the Coronation Ball. The President shall, no later that the August Board Meeting, appoint the following to a Special Parade Committee for the purpose of staging the Parade:

a. Parade Chairman/Secretary

b. Parade Captain

c. Floats Chairman

49. The duties of the Parade Committee shall be as follows:

a. Parade Chairman/Secretary

i. Shall select as many assistants as he/she deems necessary

ii. Shall assure that suitable vehicles are available for parade use for Grand Marshall(s). Grand Duke and Grand Duchess, Ball Captain, and Queen shall provide their own vehicles. Identifying signs for all vehicles will be provided by CALB.

iii. Shall assign lineup positions to all units in the Parade.

iv. Shall provide a copy of Parade Route to news media at least two weeks prior to Parade Date.

v. Shall provide plaques/trophies as follows:

1. Grand Marshall (plaque)

2. 1^st Place Theme Float (trophy)

3. 2^nd Place Theme Float (trophy)

4. 1^st Place Marching Unit with music (trophy)

5. 2^nd Place Marching Unit with music (trophy)

6. Individual Costume (trophy)

7. Presidents Trophy – to be presented to the President’s choice of best overall Parade entry.

vi. Invitations shall be sent no later than September 1, and provide Parade Chairman with entry information and entry fees (as set annually by the Board of Directors) in a timely manner.

vii. Shall maintain a complete file and master mailing list of all units participating, etc., for use of Parade Chairman and his successors, and shall assist Chairman and Parade Captain upon request.

b. Parade Captain

i. Shall ride on Parade in costume of his choosing and shall provide his own vehicle for Parade. CALB shall provide identifying sign.

ii. Shall assist the Parade Chairman in presenting awards after Parade.

iii. Shall select three (3) impartial Judges and inform them of rules of selection.

iv. Shall assist in Royal Toasts at Reviewing Stand, and shall provide wineglasses for Toast.

v. Shall assure that written invitations are provided for those designated to be on the Reviewing Stand, namely:

1. CALB Board Members

2. Parade Grand Marshall and two (2) Team Captains

3. New Grand Duke and Duchess

c. Floats Chairman:

i. Shall be appointed by the President and shall be responsible for decorating a King’s Float, a Court Float and/or a President’s Float, or Children’s Float for entry in the Annual Parade and other Parades.

ii. Shall be responsible for obtaining proper vehicles to pull association sponsored floats in any parade in which they may be entered, and shall ensure that all floats are suitably cleaned and protectively covered and placed on jack stands as soon as possible after final season use.

iii. Shall select a committee as he deems necessary to assist him in decorating all floats, and shall be responsible for seeing that the Carnival Den and all floats are cleaned after seasonal use and that all float supplies and equipment are properly stored and accounted for.

iv. Shall be responsible for entering CALB Floats in other Parades as directed by the Board of Directors.

50. No CALB Float shall be eligible for an award in the Association sponsored Annual Parade. All trophies and plaques shall be presented immediately following the Parade.

51. The Association shall purchase and maintain appropriate liability insurance for the units owned by the Association in the Parade. The Floats Chairman shall secure all waivers.